Writing Task 1: Writing an Email

Read the following information.

You are organizing an executive event for the company you work for

Write an email to the person in charge of a venue in about 150-200 words. Your email should do the following things:

  • ask for detailed information regarding dates
  • ask about their services
  • ask about their charges

Dear Sir/Madam, My name is Ala and I am an employee of ABC Corporation. I am writing to you to get the quotation for your services which apparently we want to avail for an upcoming event. We are planning an executive event for approximately 500 people on the occasion of our annual result on 25th of march commencing from 9:00 am onwards. I request you to please confirm whether the date is compatible with you or not. I already surfed your website and checked all the services you may provide. However, I still want you to include every detail to avoid any further confusion. Considering the fact, that you have already hosted an event for us earlier, I assume we would get a bigger discount this time. Please share the quotation at your earliest as we require some time to analyse the same and check whether it is as per our estimated budget. I am hopeful that I'll get response from your side at the earliest. Regards, Ala